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Registration & Timetabling

Timetabling

Students in programs such as Trades and some Health programs do not need to use these timetabling steps. Students who applied for Applied Business Technology or Adult Basic Education need to see an educational advisor.

For all other program areas such as such as University Transfer, Business Administration, Fine Arts, or any program with electives will be required to design their own timetable.

Tips to Timetabling:

Check your program’s curriculum to see which courses are required at www.nic.bc.ca/programs.

  1. Download and print a timetable worksheet.
  2. Access the course search online in myNIC leave site under WebAdvisor/Registration.
  3. Begin by filling in the timetable worksheet with those courses that are only offered in one time period. Other courses may have multiple classes to choose from. Make sure that you also select any labs required with the course.
  4. If the course is full, we strongly recommend that you put yourself on the waitlist for the course. As space becomes available, you will be offered a seat.

UNDERSTANDING THE COURSE CODE

It is important to understand what makes up a course code to ensure you choose the right course. Each course code is composed of three parts: the subject area, the course level, and section information.

Explanation of the course codes using the example:
BIO 160L CVS1N

  • BIO - a subject area of Biology
  • 160 - a first year course level
  • L - indicates it is a lab
  • CV - location; in this case the Comox Valley campus
  • S - delivery method; in this case a scheduled class
  • 1 - first section or class offered

Understanding Delivery Methods

NIC offers courses through a variety of delivery methods. Below are a list of the delivery methods and their codes.

  • Scheduled (S) – Instructors teach course content through lectures, laboratories, seminars and other forms of face to face contact at regularly set days and times.
  • Interactive Television (T) – Also referred to as ITV, these courses are scheduled courses that are linked by television with students at one or more campus. The instructor is located at one of these campuses.
  • Continuous Entry/Exit (C) – Students regularly attend classes but proceed through course material at their own pace, subject to completion deadlines. Students may enroll throughout the semester until the last day of registration for the course or program area.
  • Lock-Step Distance (L) – A print-based distance course that follows all the same timelines for assignments and exams and completion as a scheduled course.
  • Flexible Distance (D) – A print-based distance course where students work through course material at their own pace within a specific timeframe.
  • Web-Based (W) – An online distance course where work and assignments are completed completely online. These courses will typically follow the scheduled course timelines.
  • Blended (B) – Blended learning occurs when a course is organized so that a portion of the class will occur face-to-face in either a physical or virtual classroom and the remainder will be delivered using online tools.

REGISTERING FOR COURSES

Once you have determined your timetable you still need to register into the courses.

In myNIC leave site under WebAdvisor/Registration there are a couple of option for you to choose from. Register for Sections or Register and Drop Sections. If you have waitlisted for any sections and are offered a seat, access Manage My Waitlist to register into your waitlisted sections.

You may also choose to come in person and register at any campus Student Services office.

Understanding our Terminology

Registration Period

The registration period begins in May for the academic year that starts in September and typically ends on the last day of the Add/Drop period for each term. During the registration period, you may register and drop courses without incurring fee penalties. View Deadlines on myNIC leave site for the registration period as it pertains to your program.


Add/Drop Period

The add/drop period typically refers to the start of the term to the end of the registration period. Students may continue to register and drop courses without penalty. Fees and prerequisites are due at the time of registration. If you miss the deadline, the instructor might permit late registration by signing a Permission to Register Late from. The last day to register varies for some programs and continuous entry/exit courses. Please check with Student Services for specific information.


Dropping Courses

For most programs, you will have up to ten calendar days from the start of term to drop a course without fee or academic penalty. Please note: If you have a student loan, you must maintain a 60% course load to retain your eligibility. For Continuous Entry / Exit and Flexible Distance Courses you have 10 calendar days from your registered date to drop and receive a tuition refund.


Withdrawing from a course

After the deadline to drop a course has passed, there is still time to withdraw from a course without academic penalty, however, there will be no refund of tuition and fees. Refer to the Schedules and Deadlines for the last date to withdraw for your program area. Never just stop attending classes. To avoid a DNC (Did Not Complete with a grade point of “0”) being permanently recorded on your transcript, you must officially withdraw from any course(s) that you do not wish to complete. To officially withdraw, you must complete and submit a Withdrawal form to Student Services before the deadline date stated in the Schedule and Deadlines.

Withdrawing from a course or program may jeopardize the interest free status of a student loan and future loan eligibility. You should speak with the Financial Aid Advisor before withdrawing.


Waitlist

If the course you’ve selected is already full, you can add your name to the course waitlist. You may only waitlist in one section of a course, per term, per campus. Furthermore, if you are already successfully registered in a course, you’re not permitted to waitlist for a different section of the same course. If you’re on a waitlist and a seat becomes available, you will be automatically registered and an email notification will be sent to your NIC email address. You will NOT be registered into the waitlisted course if it conflicts with a course that you are already registered in. It is recommended that waitlisted students attend classes during the first week to keep up-to-date on course work in case a seat becomes available.


Prerequisites

Prerequisites are course requirements that must be completed before you are permitted to take more advanced courses in your chosen studies. Proof of prerequisites may include submitting official transcripts, completing placement testing, or applying for transfer credit. You will be deregistered if you do not submit proof of your prerequisite prior to the deadline. Most prerequisites are due on the first day of term.


No-Show

If you do not attend or make contact with your instructor on the first day of class, you may be deregistered from that course. Please note: Instructors are under NO obligation to do this, but do reserve the right. Therefore it is your responsibility to drop from any courses that you are not going to attend. If left registered, a DNC (Did Not Complete with a grade point of “0”) will permanently be recorded on your transcript. Refer to the Registration Policy on www.nic.bc.ca for details. If you want to take a course, but you are unable to attend the first class, notify your instructor to avoid being dropped.


Auditing

You may register or change your registration to audit only during the add/drop period. You must pay all applicable fees, but are not required to meet course prerequisites.

Transfer Credits

If you have taken courses at other universities or colleges and wish to transfer those course credits to NIC:

  • Complete a Request for Transfer Credit form
  • Submit an official transcript along with the detailed course descriptions for those courses that you would like to transfer in

Universities, colleges, and institutes across Canada and around the world give transfer credit for North Island College programs and courses.

You can start today by browsing online:

  • www.educationplanner.ca leave site
    Search programs, fields of study, locations, costs, admission requirements, program lengths, and much more at 28 of BC’s post-secondary institutions.
  • www.bctransferguide.ca leave site
    Search all your options from North Island College to anywhere else in the province. Find out how transfer credit works, which courses are equivalent, and more.
Questions?

Contact an Educational Advisor at your local campus, or call 1-800-715-0914.