How to Email an Employer When Applying for a Job

Are you unsure what to write when you are emailing your resume to an employer? The worst thing you can do is leave the email blank (that’s akin to calling an employer but not saying anything when they pick up the phone!).

Your email message to an employer is the first impression they get from you before looking at your resume (which is also very important). Your message needs to be professional and is a critical piece of communication when you’re applying for a job. Therefore, it needs to make a very positive impression.

Our advice:

  • Keep things simple and relevant to the position
  • Submit the documents they are asking for (if they have asked for a cover letter, make sure you include a cover letter!)
  • Send your documents as a PDF – this ensures the formatting is ‘locked’ in place and won’t change when the employer opens it on their computer
  • Give your documents an appropriate file name, such as: Joe Student – Resume
  • Make sure your email address is professional and that your sender name is your first and last name
  • Put the exact job title in the subject line of your email, and include the Job ID number if possible

Here’s an example of what we recommend:

Subject line: Administrative Assistant (job #1234)

Email body:

Hello Anne,

I saw your job opportunity for an Administrative Assistant on Indeed and I am very interested in the position. As you will see in my enclosed resume, I have three years of experience in providing exceptional customer service and I am currently finishing up my Business Diploma, both of which I believe make me capable to perform the role of Administrative Assistant very well.

I can be reached at 250-222-3456 and would like to speak with you to discuss my skills in more detail.


Joe Student